Post by account_disabled on Oct 17, 2023 18:03:30 GMT -10
The Human Resources sector is responsible for gathering and managing the documents of the personnel department, that is, all documentation of the company's employees. After the changes in labor legislation came into force, the area gained even more relevance, since the reform gave freedom to employer and employee to agree on different service conditions. In this way, monitoring and maintaining the order of documentation has become an even more important part of a company's organization, so as not to generate
labor liabilities
. With that in mind, in this post we will talk cell phone number list about the care that should be taken with the main documents in the HR sector. Check out!
Why is it important to keep documents organized and well stored?
The organization and correct storage of documents are crucial to ensuring speed and reliability in the company's processes. In the sector of
Human Resources
Routines require monitoring the labor issues of each employee. Thus, in a business that employs 20 employees, for example, there is already a considerable number of files to be handled. It is up to the HR department to maintain documentation for each employee, with data on the amount due for vacation, the 13th salary and other labor rights. Failure to comply with one of these rules may result in fines and the loss of labor claims, when there are complaints. Therefore, establishing and preserving a file as established by law is a guarantee for the company that there will be no illegalities in the processes.
How to organize DP and HR documents?
In view of the above, we present some tips that can help you with this work. Check it out below!
Location definition
Documents spread throughout the sector, in a disorganized manner, are at risk of misplacement, loss or rework. Therefore, the first step in this process is to define a specific quick access location within the office to store physical files. This will make searching for a record faster and more agile in employees' daily lives.
Document standardization
There is no point in just storing documents in the same place, it is important to organize them so that they are easily accessible to everyone. Therefore, it is necessary to adopt storage standards, such as the nomenclature, formatting and classification of files, in addition to the scheduled dates for disposal. Engage all employees in the sector in this process, asking for tips on the best way to organize documents, after all, they are the ones who will use them in their daily routine.
File control
With the documents organized in a specific location, it is important to adopt a control to carry out constant audits, in order to maintain the order of the files and verifying that new records are being stored in the defined way, in addition to carrying out the disposal as provided for in the legislation.
Digitization of documents
Employees constantly need to consult documents from the personnel department, such as an employee's data, payroll, time control, benefits control, among others. Therefore, the best way to facilitate this search is by storing these documents in digitally, that is, by digitizing them. This way, employees will be able to find information in just a few steps, instead of spending hours searching through boxes, generating unnecessary costs.
labor liabilities
. With that in mind, in this post we will talk cell phone number list about the care that should be taken with the main documents in the HR sector. Check out!
Why is it important to keep documents organized and well stored?
The organization and correct storage of documents are crucial to ensuring speed and reliability in the company's processes. In the sector of
Human Resources
Routines require monitoring the labor issues of each employee. Thus, in a business that employs 20 employees, for example, there is already a considerable number of files to be handled. It is up to the HR department to maintain documentation for each employee, with data on the amount due for vacation, the 13th salary and other labor rights. Failure to comply with one of these rules may result in fines and the loss of labor claims, when there are complaints. Therefore, establishing and preserving a file as established by law is a guarantee for the company that there will be no illegalities in the processes.
How to organize DP and HR documents?
In view of the above, we present some tips that can help you with this work. Check it out below!
Location definition
Documents spread throughout the sector, in a disorganized manner, are at risk of misplacement, loss or rework. Therefore, the first step in this process is to define a specific quick access location within the office to store physical files. This will make searching for a record faster and more agile in employees' daily lives.
Document standardization
There is no point in just storing documents in the same place, it is important to organize them so that they are easily accessible to everyone. Therefore, it is necessary to adopt storage standards, such as the nomenclature, formatting and classification of files, in addition to the scheduled dates for disposal. Engage all employees in the sector in this process, asking for tips on the best way to organize documents, after all, they are the ones who will use them in their daily routine.
File control
With the documents organized in a specific location, it is important to adopt a control to carry out constant audits, in order to maintain the order of the files and verifying that new records are being stored in the defined way, in addition to carrying out the disposal as provided for in the legislation.
Digitization of documents
Employees constantly need to consult documents from the personnel department, such as an employee's data, payroll, time control, benefits control, among others. Therefore, the best way to facilitate this search is by storing these documents in digitally, that is, by digitizing them. This way, employees will be able to find information in just a few steps, instead of spending hours searching through boxes, generating unnecessary costs.